Crafting a unified design system that scales and aligns with branding

By: Manuel Cespedes

Crafting a unified design system that scales and aligns with branding

By: Manuel Cespedes

Crafting a unified design system that scales and aligns with branding

By: Manuel Cespedes

Company

Microsoft

Company

Microsoft

Role

Senior Product Designer

Role

Senior Product Designer

Team

Design Systems

Team

Design Systems

Dates

Jul 2023 - Ongoing

Dates

Jul 2023 - Ongoing

System Design | Component Design | Interaction Design | Prototyping | Artificial Intelligence

System Design | Component Design | Interaction Design | Prototyping | Artificial Intelligence

System Design | Component Design | Interaction Design | Prototyping | Artificial Intelligence

Overview

I was part of a cross-functional team that redesigned Microsoft’s Marketing Design System, which powers websites like Microsoft.com, Xbox.com, Teams.com, Azure.com, among others.The team created a unified design system that reduced component redundancy, simplified system architecture, and streamlined brand standards into tokens.The project prioritized scalability, cross-functional collaboration, and inclusive user experiences.

Overview

I was part of a cross-functional team that redesigned Microsoft’s Marketing Design System, which powers websites like Microsoft.com, Xbox.com, Teams.com, Azure.com, among others.The team created a unified design system that reduced component redundancy, simplified system architecture, and streamlined brand standards into tokens.The project prioritized scalability, cross-functional collaboration, and inclusive user experiences.

Overview

I was part of a cross-functional team that redesigned Microsoft’s Marketing Design System, which powers websites like Microsoft.com, Xbox.com, Teams.com, Azure.com, among others.The team created a unified design system that reduced component redundancy, simplified system architecture, and streamlined brand standards into tokens.The project prioritized scalability, cross-functional collaboration, and inclusive user experiences.

The previous Microsoft palette had a chrome feel that leaned blue and cool

The previous Microsoft palette had a chrome feel that leaned blue and cool

The previous Microsoft palette had a chrome feel that leaned blue and cool

Role

As a Senior Product Designer of Microsoft’s Marketing Design System,
I led the team in creating tools and guidelines to facilitate the development of design system foundations, components, and patterns.

I collaborated closely with brand, motion, accessibility, copywriting, and engineering teams to ensure consistency, scalability, and adherence to Microsoft's new brand standards.

The new palette offers users definition, flexibility, fluidity, and freedom

Background

Since 2011, Microsoft.com was oprerating with 10+ disparate design systems in a single platform, causing:

  • Inconsistent user experience and weak brand identity

  • Outdated designs, failing modern user experiences

  • Inefficient cross-organizational collaboration

This led to a 72.5% bounce rate (40% higher than competitors) and 30% lower user engagement, impacting both user satisfaction and business performance.

I partnered with a design lead, program manager, brand designer, motion designer, template designer, and four products designers. We worked closely with an engineering team, a UX writer, and accessibility experts.

Our broader collaboration involved partnering with organizations across marketing, ecommerce, and cloud teams to drive adoption and alignment.

The new brand language colors captured the essence of Human, Vibrant, and Dimensional

Results

We delivered a unified design system that improved page consistency, brand cohesion, and overall quality across Microsoft’s marketing websites. We accomplished this by delivering:

  • Scalable standards

  • Tokenized brand architecture

  • Reusable patterns adopted by designers and engineers across multiple orgs.

We reduced redundant components by 40%, improving system maintainability and user adoption.

We strengthened partnerships between design, engineering, and brand teams through clear documentation and co-creation processes.

Challenge

Moray was no longer aligned with Microsoft’s new brand personality and principles. Components had been added without proper vetting, leading to redundancies and a fragmented architecture. Partnering teams were using different systems or creating their own extensions of the system, causing inconsistencies and inefficiencies across Microsoft’s web experiences.

DISCOVERY

DISCOVERY

PHASE 1 / DISCOVERY / 01

Listening Tours

I participated in listening sessions with designers, developers, and PMs across partnering teams to surface pain points and opportunities.

I gathered insights on gaps in the existing system, including brand misalignment, accessibility challenges, and usability gaps.

PHASE 1 / DISCOVERY / 01

Listening Tours

I participated in listening sessions with designers, developers, and PMs across partnering teams to surface pain points and opportunities.

I gathered insights on gaps in the existing system, including brand misalignment, accessibility challenges, and usability gaps.

PHASE 1 / DISCOVERY / 01

Listening Tours

I participated in listening sessions with designers, developers, and PMs across partnering teams to surface pain points and opportunities.

I gathered insights on gaps in the existing system, including brand misalignment, accessibility challenges, and usability gaps.

PHASE 1 / DISCOVERY / 02

System Audits

As I learned about the various systems and tools in the ecosystem, I documented my learnings and shared them via spreadsheets.

I lead a team to audit Moray’s components and patterns, along with that of two other partnering systems to identify redundancies, inconsistencies, and outdated patterns

PHASE 1 / DISCOVERY / 02

System Audits

As I learned about the various systems and tools in the ecosystem, I documented my learnings and shared them via spreadsheets.

I lead a team to audit Moray’s components and patterns, along with that of two other partnering systems to identify redundancies, inconsistencies, and outdated patterns

PHASE 1 / DISCOVERY / 02

System Audits

As I learned about the various systems and tools in the ecosystem, I documented my learnings and shared them via spreadsheets.

I lead a team to audit Moray’s components and patterns, along with that of two other partnering systems to identify redundancies, inconsistencies, and outdated patterns

PHASE 1 / DISCOVERY / 03

Component Audits

We created a component inventory board to categorize components by function and use

We mapped component similarities, areas of opportunity, and variations to guide consolidation efforts

PHASE 1 / DISCOVERY / 03

Component Audits

We created a component inventory board to categorize components by function and use

We mapped component similarities, areas of opportunity, and variations to guide consolidation efforts

PHASE 1 / DISCOVERY / 03

Component Audits

We created a component inventory board to categorize components by function and use

We mapped component similarities, areas of opportunity, and variations to guide consolidation efforts

DEFINITION

DEFINITION

PHASE 2 / DIFINITION / 01

Component Analysis

We prioritized core components for modernization based on business impact, usage data, and brand criticality.

We partnered with engineering leads to scope technical feasibility and estimate effort for refactoring vs. rebuilding.

PHASE 2 / DIFINITION / 01

Component Analysis

We prioritized core components for modernization based on business impact, usage data, and brand criticality.

We partnered with engineering leads to scope technical feasibility and estimate effort for refactoring vs. rebuilding.

PHASE 2 / DIFINITION / 01

Component Audits

We prioritized core components for modernization based on business impact, usage data, and brand criticality.

We partnered with engineering leads to scope technical feasibility and estimate effort for refactoring vs. rebuilding.

PHASE 2 / DIFINITION / 02

Project Scope

Our key work-streams were brand realignment, tool creation, component development, tokenization, and documentation strategy.

We created a phased roadmap balancing short-term wins (base components) with long-term foundation investments.

PHASE 2 / DIFINITION / 02

Project Scope

Our key work-streams were brand realignment, tool creation, component development, tokenization, and documentation strategy.

We created a phased roadmap balancing short-term wins (base components) with long-term foundation investments.

PHASE 2 / DIFINITION / 02

Component Audits

Our key work-streams were brand realignment, tool creation, component development, tokenization, and documentation strategy.

We created a phased roadmap balancing short-term wins (base components) with long-term foundation investments.

DESIGN

DESIGN

PHASE 3 / DESIGN / 01

Template Creation

I developed a standardized creation template for new and updated components, ensuring every component included specs for structure, behavior, accessibility, anatomy, theming, states, and design tokens.

I integrated AI-assisted documentation and token generation tools to improve authoring speed and efficiency.

PHASE 3 / DESIGN / 01

Template Creation

I developed a standardized creation template for new and updated components, ensuring every component included specs for structure, behavior, accessibility, anatomy, theming, states, and design tokens.

I integrated AI-assisted documentation and token generation tools to improve authoring speed and efficiency.

PHASE 3 / DESIGN / 01

Component Audits

I developed a standardized creation template for new and updated components, ensuring every component included specs for structure, behavior, accessibility, anatomy, theming, states, and design tokens.

I integrated AI-assisted documentation and token generation tools to improve authoring speed and efficiency.

PHASE 3 / DESIGN / 02

Iteration & Feedback

I led iterative design cycles with weekly crits involving partner teams, engineering, brand, and accessibility stakeholders.

I validated new components through usability testing, internal dogfooding, and feedback from early adopter teams.

I incorporated accessibility, localization, and motion design considerations from the outset.

PHASE 3 / DESIGN / 02

Iteration & Feedback

I led iterative design cycles with weekly crits involving partner teams, engineering, brand, and accessibility stakeholders.

I validated new components through usability testing, internal dogfooding, and feedback from early adopter teams.

I incorporated accessibility, localization, and motion design considerations from the outset.

PHASE 3 / DESIGN / 02

Component Audits

I led iterative design cycles with weekly crits involving partner teams, engineering, brand, and accessibility stakeholders.

I validated new components through usability testing, internal dogfooding, and feedback from early adopter teams.

I incorporated accessibility, localization, and motion design considerations from the outset.

DELIVER

DELIVER

PHASE 4 / DELIVER / 01

Documentation

We authored comprehensive documentation for each component, pattern, and foundation, providing usage guidelines, token integration, and accessibility checklists.

We created visual system maps and Figma libraries that aligned with the component library, making onboarding and scaling easier.

PHASE 4 / DELIVER / 01

Documentation

We authored comprehensive documentation for each component, pattern, and foundation, providing usage guidelines, token integration, and accessibility checklists.

We created visual system maps and Figma libraries that aligned with the component library, making onboarding and scaling easier.

PHASE 4 / DELIVER / 01

Documentation

We authored comprehensive documentation for each component, pattern, and foundation, providing usage guidelines, token integration, and accessibility checklists.

We created visual system maps and Figma libraries that aligned with the component library, making onboarding and scaling easier.

PHASE 4 / DELIVER / 02

Development

We partnered closely with engineering to ensure pixel-perfect component builds aligned with specifications.

We built and launched a versioned system site with automated changelogs and adoption guides to support users migrating from legacy Moray.

PHASE 4 / DELIVER / 02

Development

We partnered closely with engineering to ensure pixel-perfect component builds aligned with specifications.

We built and launched a versioned system site with automated changelogs and adoption guides to support users migrating from legacy Moray.

PHASE 4 / DELIVER / 02

Development

We partnered closely with engineering to ensure pixel-perfect component builds aligned with specifications.

We built and launched a versioned system site with automated changelogs and adoption guides to support users migrating from legacy Moray.

mgcesp@gmail.com

+1 786.351.1255

Thank you for visiting ✌️

Built with ♥️ and 💪

mgcesp@gmail.com

+1 786.351.1255

Thank you for visiting ✌️

Built with ♥️ and 💪

mgcesp@gmail.com

+1 786.351.1255

Thank you for visiting ✌️

Built with ♥️ and 💪